IFHRMS

House Rent allowance (City Grade Change Procedure ) Initiator Log in: Step 1: Finance ->Payroll Service   Step2:Dues & Deductions->Create batch->Effective Date (which month want to change Ex: 01-Jun - 2019 ) Then choose“ Change existing entry ”in batch preferences(And uncheck reject if future changes exist)  Step 3: Click Next button. Step 4: Add Row -> search Employee name or Employee Number  Then Search House Rent Allowance in dues/deduction column Then click value button  Choose city grade in City grade for Rented and  validate and save   Step 5: Then click next button and Submit Button Verifier Log in: Step 1:      Click Finance icon and click the Notification link and check all the updated details. Step  2:     Click the Verify button (the button is top of right side ) Approver Log in: Step 1: Click Finance icon and click the Notification link and check all the updated details.  Step 2: Click the Approve button(

Payroll Service components – Finance : GPF Subscription Update: Step 1: Click the Finance --> Pay Roll Service icon.  Step 2: Click the GPF Subscription Update then click the employee id field and select the starts with option, enter first 2 digits of the Employee Number & click ok button.Click Action button (for the employee who’s GPF Subscription to be updated)  Step 3: Click Create button. Step 4: Enter the field Effective Date (date from which the change is to be) and enter the Revised subscription amount . Step 5: click the Review button & click Submit button. Verifier Log in: Step 1: Click the Finance Icon -> click the notification link and check all the updated details.  Step 2: Click the Verify Button (The button is at top of the Right side). Approver Log in: Step 1:  Click the  Finance icon -> click the n otification link and check all the updated details. Step 2: Click the Approve button(The button

Payroll Service (Pay components) – Finance : Dues and Deductions Entry Process :  Step 1 : Click the Finance icon click the  Payroll Service icon. Step 2: Click the Dues and Deduction and then click the       Create  batch button (batch name is system generated). Step 3: Enter the Effective date (the month for the pay bill is to be processed) then select Create New entry in action if Entry Exists and Remove the tick mark in the check box ( reject if future changes exists )  Step 4: Click Next Button (right side top) and select Employee Name field (Use tab button in keyboard) The Employee Number is automatically generated (vice versa) S tep 5 : Select the Element Name and click Input Values (Values button in green color) and enter the amount. Note: (Input values may be Standard Value / Percentage/User Entered Amount/Previous Value )  Step 6: Click Next button and then click Submit and click Ok  in the popup b ox. Note : IFHRMS Applicatio

            Salary Bill Preparation                                      Login as Initator                                                  ||                                        Home Screen                                                  ||                                            Finance                                                  ||                                            Payroll                                                  ||                                             Result                                                  ||                                        Period Name                                                  ||                                           Bill Type                                                  ||                                       Pay Bill group                                                  ||                                             Search                                         

Finance - Frequently Asked Questions : 1. During contingency bill preparation, budget amount is shown as 0. How does one rectify this issue? Kindly share the budget format through mail. 2. While selecting approval group in contingency bill creation, an error “Encountered an unexpected error”. Why? In path Finance→ Bills, instead of choosing details option, kindly choose update option. The bill page will show. Click save button and then forward. 3. While forwarding the salary bill to treasury, it shows WF_PLSQL Error. How does one rectify this issue? Please check functional role assigned to this approver. If Functional role is assigned, but issue still exists, kindly share a mail to helpdesk. 4. How does one Create Master details in DDO master? EB card, telephone number, vehicle number, beneficiary (other than Employee)  etc Path to follow: Finance→DDO master 5. How to check Beneficiary details ? Finance→Bill→Bills Report→GTN beneficiary details 6. What is the pro

Human Resources - Frequently Asked Questions :  1. How can one assign Initiator, Verifier or Approver? Bill Verifier and Bill Approver users with GTN DDO ADMIN role can perform this activity. User manuals are available in the IFHRMS Portal page. 2. Though the Approver group is assigned corrected, Icon for Initiator, Verifier or Approver is not visible on the home page. How does one solve this? - Please click  “Add to favorites” - Choose data from responsibility - Click GO - Select the role - Click add to favorites - Click apply. If issue persists still, kindly clear the cookies, catches, history files. 3. How does one create a new post in IFHRMS? The new post creation option available in Treasury Admin. Please contact your respective District Treasury. 4. How does one update bank details in IFHRMS? - Navigate to HRMS - Navigate to Employee profile. 5. How to transfer the employee in IFHRMS? - Navigate to HRMS - Click on Transfer and posting - Click on tr