House Rent allowance (City Grade Change Procedure) in IFHRMS

House Rent allowance (City Grade Change Procedure)

Initiator Log in:

Step 1:Finance->Payroll Service 

Step2:Dues & Deductions->Create batch->Effective Date(which month want to change Ex:01-Jun-2019) Then choose“Change existing entry”in batch preferences(And uncheck reject if future changes exist) 

Step 3: Click Next button.

Step 4: Add Row -> search Employee name or Employee

Number Then Search House Rent Allowance in dues/deduction columnThen click value button Choose city grade in City grade for Rented and validate and save

  Step 5: Then click next button and Submit Button

Verifier Log in:

Step 1:    Click Finance icon and click the Notification link and check all the updated details.

Step 2:   Click the Verify button (the button is top of right side)

Approver Log in:

Step 1: Click Finance icon and click the Notification link and check all the updated details. 

Step 2: Click the Approve button(the button is top of the right side)

GTN PAYROLL Service:

(HRA-ResidenceType Updation  procedure)

Initiator Log in:

Step 1: Click the Human Resource -> click the

GTN Pay Service icon

Step 2: Click Rent Recovery Details&then click the employee id Employee Number & click ok button.Click Action button (for employee who’s HRA/Rent Recovery Detail to be updated)

Step 3: Click Create button .

Step 4:Change Effect date (which month want to change Ex:01-Mar-2019 )

Step 5: Search Residence Type and choose

§    HRA in lieu of Rent Free Quarters

§    Occupying Own or Private Rented House

§    Occupying Rent Free Govt Quarters

§    Occupying Rented GOVT Quarters

Then type Residence Address

Then choose Quarters Name with search option

Then choose City Grade with search option 

(City Grade&Quarters Name option will not enable for HRA in lieu Rent Free Quarters&Occupying Own or Private Rented House)If employee staying higher grade quarters, then enter increased amount in Quart Charge for Hr Grade 

Step 6: Then click Review and Submit

Verifier Log in :

Step 1:Click Human Resource icon&click the Notification link and check all the updated details.

Step 2: Click the Verify button(the button is top of right side)

Approver Log in :

Step 1:Click Human Resource icon and click the Notification link and check all the updated details. 

Step 2:Click the Approve button(the button is top of rightside) 

Mark For Recalculation : (Initiator Log in)

Step 1:Click the Finance icon & click the Payroll icon. 

Step 2: Click the Result (at top of the Left side) and Select the Fields,Period Name(ex:Mar 2020) Bill type: Regular salary & Pay Bill Group name in dropdown list. 

Step 3: Select the Employees and Click Mark For Recalculation and Click Ok Button.

Note: (Changes will be shown in next one hours. Please do the Mark for Recalculation only after all the changes are made.)